PIC Email Signature

Option 1 — with membership bar

Full signature including the gray “Proud Members of” bar at the bottom. Images are embedded — fully self-contained.

Open Option 1

Option 2 — without membership bar

Same signature, just the logo and contact details — no gray membership bar.

Open Option 2

Install in Outlook (desktop)

Open the option you want above, press Ctrl+A then Ctrl+C to copy.
In Outlook: File → Options → Mail → Signatures.
Create a new signature, click the edit box, and paste.
Type over the placeholders (name, title, phone numbers).

Mobile (Outlook app)

The Outlook mobile app only lets you type a plain-text signature in its settings — but you can still get the full rich signature onto your phone with the copy-paste trick below. Here are two options, simplest first.

Option 1 — Plain-text (failsafe)

Quick and reliable: a text-only version of your signature to paste into the app's signature box.

Open the plain-text signature and copy it.
In the Outlook app: tap your profile (top-left) → the gear Settings → Signature.
Delete the default text, paste, and fill in your name, title, and phone numbers.

Open plain-text signature

Option 2 — Rich signature (copy-paste)

Gets the full logo, formatting, and links onto your phone. The Outlook app won't build a rich signature, but it will keep one you paste in from an email.

Email it to yourself. On your computer, open Option 1 or Option 2, select all (Ctrl+A / Cmd+A), copy, and paste it into a new email. Send it to your own address (e.g. yourname@pic-inc.com).
Open that email in the Outlook app on your phone.
Copy the signature. Press and hold on the signature, drag the handles to highlight the whole thing (logo through pic‑inc.com), and tap Copy.
Paste into settings. Go to your profile (top-left) → gear Settings → Signature, clear the box, paste, and tap the checkmark to save.
Edit the name, title, and phone numbers for yourself.

Heads up: the rich copy-paste is a bit fiddly and can vary by phone and Outlook version — if the logo doesn't come through, the plain-text option above always works. For the most reliable result across everyone's devices, see the server-side setup below.

Server-side signature (all devices)

⚠ Advanced — for an IT admin. This is optional and requires Microsoft 365 / Exchange admin access. It is not needed for the copy-paste setup above. If you just want the signature on your own computer, use the desktop steps.

If PIC is on Microsoft 365, an admin can append the full signature to every outgoing email automatically — desktop, web, and mobile — with nothing for employees to set up on their phones.

Option A — Microsoft 365 built-in (no extra cost)

Exchange admin center → Mail flow → Rules → Add a rule → Apply disclaimers, then paste the signature HTML.

Included with Microsoft 365; applies to all devices.
Appends at the bottom of the thread (can stack on replies), and images must be hosted at a public URL.
Personalize with Active Directory fields like %%DisplayName%%, %%Title%%.

Option B — Signature manager (most polished)

A third-party tool such as Exclaimer or CodeTwo.

Pulls each employee's details from Microsoft 365 and places the signature under the latest reply.
Consistent, personalized, true mobile support.
Paid per-user subscription.

Note: server-side setups need the logo images hosted at a public URL rather than embedded — ask the developer for a hosted-image build when you're ready.

Exclaimer assets & instructions

Building the signature in Exclaimer? A dedicated page has the image files (1× and 2×), step-by-step assembly, and the exact fonts, colors, and sizes — share this link with whoever sets it up.

Open Exclaimer asset page